Partnership Recognition Fund

Partnership Recognition Fund

Low-barrier funding for not-for-profit community groups working in partnership with faculty, staff or students at UBC.

Amount: Up to $1,500 (min. $500)
Next deadline: CLOSED for 2018/19*
January 15th was the last opportunity to apply in the 2018/19 fiscal year. Check back here for updates about PRF deadlines in 2019/20.

Every day, people on and off-campus work together on joint initiatives that benefit both the community and the university. Engaged research, experiential learning, planning and policy development, educational programming, dialogue projects, workshops – our impact grows when we work together.

The Community Engagement Partnership Recognition Fund (PRF) is designed to help fill small resource gaps and acknowledge the contributions that community partners make to UBC. It also aims to raise awareness about the value of relationships and working together in a thoughtful way.

Who can apply?

Co-applicants that represent not-for-profit community partner(s) and current UBC faculty, staff or student(s) can apply. Funds go directly to community partners. Application forms must be reviewed and signed by both UBC and community representatives. Partnerships must already be established and have a history of working together for at least one year.


Strong PRF applications will indicate how they intend to address the following objectives:

  • Fill a resource gap that supports community to partner with UBC.
  • Address an identified need of the community partner and/or the community they serve.
  • Improve community access to UBC research, teaching and learning resources.
  • Provide mutual benefit to both community and UBC partners.

Submission Guidelines

To apply, submit an application that describes the project, the partnership, how funds will be used and when, and intended outcomes. It is important that the application bear the names, signatures and contact information for both a community and a UBC partner. Further information may be required of applicants and will be requested as needed.

Submission Instructions:

  • Save your completed application as a PDF using the following format: “Project Title – PRF (DD/MM/YYYY)”
  • Send the application via email to UBC Community Engagement with the following subject line: PRF – Name of application – DD/MM/YYYY
  • UBC Community Engagement will notify you that your application was received within 3 business days. If you do not hear from us, please contact us immediately to ensure your application is properly submitted.

How may funds be used?

The sponsorship is awarded to community partners to support their participation in activities that extend or enrich an existing partnership with UBC. PRF applications should indicate how they intend to achieve at least one of the following outcomes:

  • Build or share skills through workshops, training, experiential learning, asset-based skill building, etc.
  • Build or share knowledge through events, dialogues, engaged research, pop-up shops, toolkits, etc.
  • Recognize or celebrate achievements through awards, debriefs, appreciation/evaluation, etc.
  • Extend or deepen engagement through community mapping project, artistic or creative events, public forums, network formation, etc.

Funds can be used to cover costs that are integral to these activities, including:

  • Facility Rental
  • Catering (no alcohol)
  • Workshop Materials
  • Publishing Costs
  • Honorariums
  • Equipment (some restrictions apply)
  • Participation/Attendance Fees (some restrictions apply)
  • The following activities are outside the scope of this fund:

    • Activities that are part of the core funding work of an organization (e.g. normal working operations, activities underway regardless of funding).
    • Activities that do not include at least one off-campus and one on-campus partner (appropriate representatives are not identified)
    • Kick-starting new partnerships or projects (the PRF is not to be used as a seed fund)
    • Hiring UBC students
    • Payment of salaries or wages
    • Fees for UBC faculty, students, or staff to attend conferences, network events, etc.
    • Expenses that include alcoholic beverages
    • Projects that have been supported by PRF in the same funding year
    • Funding that flows directly to an individual (PRF funds are intended to go to partner organizations)

Reporting Requirements

Funds will be provided in the form of a sponsorship. Sponsorship recipients will be asked to provide the following documentation that will be used as a resource to share with others:

  • A brief description of who was involved, what happened, what needs were filled or impacts made.
  • Up to three “lessons learned” (brief bullets) for others involved in community university partnerships.
  • Three pictures with captions that help tell the story of the partnership and/or project.

Documentation may be submitted via email in written or video format. Recipients are asked to submit documentation within one month of wrap up.

This initiative is intended to further support community engagement and as such we will continuously enhance the criteria and invite your feedback or your thoughts.


Can I apply to the PRF more than once? Yes, however we will not fund the same project or partnership more than once in a fiscal year.

Will funds be available after the 2018/19 fiscal year? While the current funding commitment is only for the 2018/19 fiscal year, we hope to continue the program in 2019/20. Check back here for details or contact us at

Does this fund include UBC Okanagan? Yes. Any UBC campus or site is eligible for the fund.

How many applications will be supported each month? Up to 5.

When will we hear back? How long does it take to process an application? We encourage you to apply at least a month in advance of when you would like to use the funds. We aim to process applications within 4-5 weeks of each deadline.

Do you accept electronic signatures? Yes.

Who/what is a community partner? A community partner is a not-for-profit community-based organization that is not a part of an academic institution but who is working with UBC in some capacity.

Can funds be used for catering and/or alcoholic beverages? Funds cannot be used for alcoholic beverages. Funds can be used for catering that is integral to the project. If catering costs exceed half the total estimated cost, please contact us to discuss.

How long do we have to use the funds? You are asked to identify a project close date in your application form – this will determine how long you have to use the funds. In general, it is expected that funds will be used within 6 months of the project start date.

Can funds go directly to an individual? Or to a UBC faculty or unit? It is preferred that funds go to a community partner organization. If this is not feasible, please contact us to discuss alternate arrangements.

Can we use funds to hire a UBC student? Unfortunately, no. This is not a sustainable source of funding that could be relied on to fill structural or ongoing needs. Student placements with an employer or host organization require support to protect the rights and interests of both student and partner. Several UBC programs are devoted to providing those supports. Please contact us to learn more.

How long does a relationship need to be in place for our group to apply to the PRF? The funds are intended to support existing relationships that have been in place for at least one year.

What information needs to be on the invoice? Do you have a sample invoice? Each invoice should include the organization’s name, contact information and GST number, as well as the name of the project and the funding amount that was approved. We will provide a sample invoice for all PRF recipients as part of the approval package.

Application deadlines

Submit a complete your application form by midnight on the deadline to be considered for the next round. Upcoming deadlines are:

  • CLOSED for 2018/19

Please note that January 15 was the final opportunity to apply for PRF in the 2018/19 fiscal year. Check back here or contact for more information about funding in April 2019.

Examples of Funded Projects

Some examples of partnerships that received PRF funding in 2017/18 include:

Partners at the Kitsilano Neighbourhood House and UBC Student Housing and Hospitality Services delivered a nine-week Multicultural Women’s Support Program. The program featured guest speakers on topics from mental health to local history and offered a safe place for connecting, sharing knowledge, and supporting each other with the various challenges of immigrating to Canada. PRF funding helped offset the costs of food, program supplies, child care, and honoraria for guest speakers.

The inaugural Provincial Summit on Aging was organized by partners at UBC’s Active Aging Research Team, the United Way’s Raising the Profile Project, City of Surrey’s Recreation and Parks Association, and the BC Ministry of Health. The two-day summit convened over 200 delegates to lay the groundwork for tackling the many critical challenges facing older adults across B.C. PRF funding helped cover the design and production costs of meeting programs and other materials.

Partners at the Denisiqi Services Society and the UBC School of Nursing organized a series of Indigenous summer camps for youth living off-reserve in Williams Lake, B.C. Camps provided positive land-based and cultural activities and engagement for urban Aboriginal youth. PRF Funding helped offset the costs of travel, food, and activities for participating youth.

Submit an Application

PRF is closed for 2018/19 fiscal year. Check back for updates on the 2019/20 PRF in April, 2019.

You may download the application form to get a sense of what we are looking for, or check out the Submission Guidelines .

Download the Form

Contact Us

Still have questions? We’re here to help. Contact us at